Close the month in an hour, not a week
Ten checks, in order, each one a screen or a report that already exists. Do them on the first working day and the month is closed, locked and ready for the accountant and the tax return.
A month-end close in E-Khata Cloud is a sequence of reports and two actions. The reports confirm that what the system holds matches the bank, the drawer, the shelf and the customers. The actions are the stock true-up if the count differs and the period lock that keeps the closed month closed. This guide lists them in the order that catches problems earliest.
Why this order
The daybook first because an unposted document changes every figure after it. The bank and cheques next because they are the external truth; the ledger must agree with them, not the other way round. Aging before stock because reminders sent on day one are paid sooner. Stock before the statements because the stock valuation is the largest single figure on the balance sheet of a trading business. Tax registers before the statements because a missing HS code or an unfiled invoice is easier to fix while the month is still open.
Bank reconciliation in practice
The Bank Reconciliation report lists ledger entries for the account and the period. Work down the bank statement and tick each line against its ledger entry. What remains on the statement but not in the ledger is usually bank charges, profit or a direct transfer nobody recorded; enter those. What remains in the ledger but not on the statement is a cheque not yet presented or a deposit in transit, which is fine as long as it clears next month.
The stock count and the true-up
Count the shelf by product and warehouse. Compare with the Inventory Report as at month end. Post the difference as a stock adjustment with a reason, so the shortage or the surplus is on the record with the person who found it. Then run the Cost & Profit reconciliation, which compares the ledger's inventory value with the warehouse value and offers a true-up for any difference. Businesses tracking serials run the Serial Number Reconciliation report at the same time.
Tax registers and FBR
For a sales-tax-registered business the Annexure-C and Annexure-A registers are the month's output and input tax, built from the same posted documents as everything else. Check that every invoice that should have been filed to FBR shows as posted in the File with FBR queue; anything still ready or failed is fixed and filed before the month locks. The WHT Statement covers withholding for the return.
Lock, and what locking means
The period lock stops any document being posted, edited or cancelled with a date inside the locked range. If a correction is genuinely needed, an owner or admin unlocks, corrects and relocks, and the amendment log records all three. That is the discipline an auditor looks for, and it is one setting.
