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Assets

What the Business Owns, Finally on the Books

The car, the plot, the machines, the shop itself: most khatas never record them, so the business always looks poorer than it is and profit looks better than it is. E-Khata puts every asset on the books in one guided flow, then keeps its worth honest month after month.

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E-Khata Cloud's asset register records everything the business keeps (land, buildings, vehicles, machinery, furniture, computers, or anything else) with the purchase posted correctly no matter how you paid, wear and tear applied on a schedule you choose, and a one-click sale or write-off that computes your profit or loss for you. Every figure lands in the right account, in Urdu-labelled books your accountant will recognise.

Updated July 2026

Add an asset the way you actually bought it

One wizard, plain questions. Pick what it is (land, building, vehicle, machinery, furniture, computer, or anything from your chart of accounts), what it cost and when, and how it was settled. Seven ways are supported, and each one posts the correct entry: paid from bank or cash, paid by cheque, paid in more than one way at once, bought on the supplier's khata with some paid now, bought with the owner's own money, already in your books, or bought before you started using E-Khata.

  • Bought on khata: the unpaid part lands on the vendor's khata so you never forget what you owe.
  • Paid by cheque: your bank only moves when you mark the cheque presented, exactly like real life.
  • Split payment: up to six ways at once, bank and cheques mixed, and the wizard checks the total.
  • Owner's own money: recorded as capital the owner put in, with the owner named if you want.
  • Bought a building with the plot included? The land portion splits out, because land never wears out.

Bought it years ago? It still goes on the books

Assets bought before you started E-Khata are added without touching your bank or cash. The wizard asks how much is already used up (use its estimate or enter your own figure), whether anything is still owed on it, and who the finance is from. It then lands as an opening position: the asset at cost, the wear already consumed, and any remaining loan as a real debt.

  • Do not remember the price? Enter what it is worth today instead.
  • Anything still owed becomes a live financing balance, not a forgotten number.
  • A double-count check warns you if your opening balances already include this asset.

Wear and tear that works itself out

Choose how each asset loses value: the same amount each time, a percentage of what is left each year (the way Pakistan's own tax depreciation rates are written), or record it yourself. Pick monthly or yearly, set an expected resale value if you like, and E-Khata prepares the whole schedule. Wear and tear never touches your bank: it turns a slice of the cost into an expense that lowers profit, and tax, without any money moving.

  • A banner tells you when months are unrecorded: one click posts every missed month at once, each month on its own voucher.
  • Recorded a month with a wrong cost? Undo the last run, fix it, and record again.
  • No double-posting, ever: re-running a recorded month is simply refused.
  • Once wear and tear is recorded, the asset's amount and category lock, so history cannot drift.

Sell it or scrap it, with the profit worked out for you

Open the asset, press Sell / Remove, and enter what it sold for. E-Khata already knows what it is worth in your books, so before you confirm it tells you plainly: you are making this much profit on this sale, or this much loss. Money can arrive in bank or cash, or sit on a customer's khata if they have not paid yet. Enter zero for scrapped or lost, and it is written off cleanly.

  • One voucher posts the whole sale: proceeds, wear consumed, cost removed, and the gain or loss.
  • The same asset cannot be sold twice, even by two people at the same moment.
  • Wear and tear ends for good on a sold asset: its history stays, its future stops.
  • Still owe money on it? E-Khata warns you the loan or khata stays payable: selling does not clear a debt.

Financed assets create the loan record too

Say a pickup was bought with money still owed on it. The wizard does not just note a number: it creates a real loan record with the lender's name, linked to the asset, visible on the Loans screen with its own balance and payment history. Pay an installment from the Daybook and it reduces that loan, on that asset, with the markup kept separate from the principal.

  • The loan lives on the Loans screen like any other borrowing, with what is still owed.
  • The asset's own card shows Loan left, with the lender named.
  • An asset with loan payments already made against it cannot be quietly deleted: the books protect themselves.

A register that answers the owner's questions

The Assets screen lists everything with its cost, wear and tear so far, what it is worth today, and how it was paid: fully paid, on khata, or with a loan balance remaining. Open any asset for its full story: the purchase voucher, the wear schedule month by month with recorded and upcoming rows, and every figure a tap from the underlying entry. The balance sheet, trial balance, and profit and loss all pick the numbers up automatically.

  • Wear and tear shows in the Daybook as its own plainly named entries, never mixed into cash.
  • An unpaid or financed purchase never misstates your cash: asset purchases are not money rows.
  • Search by name or code, with each asset numbered automatically.

How an asset lives in E-Khata

  1. Add it to the books
    Pick the type, the cost, and how it was paid. The wizard posts the correct entry and shows your accountant the exact debit and credit if they ask.
  2. Choose how it wears out
    Same amount each time, a percentage of what is left, or your own figure. The schedule is prepared instantly; nothing posts until you say so.
  3. Record wear and tear
    A banner reminds you when months are due. One click records them all, each month on its own voucher, and your profit figure stays honest.
  4. Sell or scrap it one day
    Enter the sale amount and E-Khata computes the profit or loss, posts the whole disposal on one voucher, and closes the schedule.

Who it is for

Manufacturing
Machines, generators, and vehicles on the books with wear and tear that mirrors Pakistan's reducing-balance tax rates.
Retail
The shop, the fittings, the delivery bike: recorded once, depreciated automatically, and never forgotten at tax time.
Wholesale
Godowns and vehicles bought on supplier khata or bank financing, each with its debt tracked next to the asset.
Distribution
A fleet added in minutes, including vehicles bought years before E-Khata, with what each is worth today always current.

Frequently asked questions

Seven. Paid from bank or cash, paid by cheque, paid in more than one way at once (up to six parts, bank and cheques mixed), bought on the supplier's khata with an optional down payment, bought with the owner's own money, already in my books, and bought before I started using E-Khata. Each posts the correct accounting entry, and the review step shows your accountant the exact debits and credits.

Explore more of E-Khata

Loans & Owner accountsAccountingCheque ManagementReports

See how your business runs on E-Khata.

30-min Zoom or WhatsApp call. We'll walk you through E-Khata with examples that match your business type.

Zain Gohar, co-founder of E-Khata Cloud
Zain Gohar
Co-founder, E-Khata Cloud
“I or my co-founder personally join every demo call.”
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