Who Lent It, Who Owns It, What Is Left
Most khatas hold one blurry number for everything borrowed and one for the owner's pocket. E-Khata gives every loan and every owner a record of their own, so 'how much do we still owe the bank?' and 'how much have I actually put into this business?' have exact answers.
E-Khata Cloud tracks loans and owner money as real records, not loose ledger lines. Each loan knows its lender, its amount, what has been paid off, and what is still owed, with the bank's markup kept separate so it never hides the true debt. Each owner has their own money-in, money-out, and what is left in the business. Everything posts double-entry underneath, and a reconciliation report proves the records and the books agree.
Updated July 2026
Record a loan in plain words
From the Daybook, choose Took a Loan and answer three plain questions: who is lending the money (a bank, a person, or a committee), roughly how long until it is all paid back, and how the loan works. Under a year lands as short-term debt on your balance sheet; longer lands as long-term. Islamic financing is a first-class option: choose no interest, bank's profit share, and the Loans screen describes your payments that way.
- Every drawdown is its own loan record with the lender's name on it.
- Bank, person, or committee (BC): the three ways Pakistani businesses actually borrow.
- Conventional markup or Islamic profit share, named correctly throughout.
Every repayment knows which loan it belongs to
When you record a loan payment, E-Khata asks: which loan? The picker lists your actual loans, each with what is left on it, so a payment lands on the pickup's financing and not the shop renovation loan that happens to sit in the same account. Enter how much of the payment was markup, and it is booked as an expense, never as principal, so the amount you still owe is always the truth.
- A live Loan left figure shows as you type the amount.
- Paying more than what is left on the loan is caught before it posts.
- Markup is the bank's letter figure: skip it if unsure, fix it later.
Owner money, by name
When an owner puts money in or takes money out, E-Khata records it against that owner: partner or proprietor, with an optional share percentage for the record. The Owners screen shows each person's money put in, money taken out, and what is left in the business, with a full dated history behind every figure. No more one lump called capital that nobody can explain at year end.
- Name the owner in the entry, or leave it blank for money not linked to a person.
- Create a new owner right from the picker, mid-entry.
- Buying an asset with the owner's own money records their contribution automatically.
Screens that read like the answer
The Loans screen lists every lender with the loan amount, paid off so far, money you still owe, and its status: still owing, paid off, or written off. The Owners screen mirrors it for people. Open any row for the payment history, each line drilling to its voucher: loan taken, payment made, markup charged, money put in, money taken out. A cancelled entry shows as cancelled, never silently missing.
- Loans and owners each get their own code series, so records are citable.
- Amended entries stay attributed to the same loan or owner.
- A subledger reconciliation report proves the records equal the books, account by account.
Guards that keep the khata honest
The subledger defends itself. A repayment larger than what is left is refused with both figures named. Two people paying the same loan at the same moment cannot both slip through. A loan with repayments recorded cannot have its original drawdown quietly rewritten. And an asset financed by a loan cannot be deleted once payments have gone through, because that would leave the loan's khata not adding up.
- Nothing is deleted: cancelled entries are flagged and can be restored.
- Balances are recomputed from the actual entries after every change, never adjusted in place.
- Naming a person who does not exist is refused; naming nobody stays perfectly legal.
How it works
- Record the borrowing or the contributionTook a Loan, Owner Put Money In, or Owner Took Money Out: three cards in the Daybook, each asking only what it needs.
- Pay against the right recordRepayments pick the loan by name; markup is entered separately so principal stays true.
- Read the answer any timeThe Loans and Owners screens always show what is owed and what is left in the business, with drill-down history behind every number.
Who it is for
Frequently asked questions
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