Who Lent It, Who Owns It, What Is Left
Most khatas hold one blurry number for everything borrowed and one for the owner's pocket. E-Khata gives every loan and every owner a record of their own, so 'how much do we still owe the bank?' and 'how much have I actually put into this business?' have exact answers.
E-Khata Cloud tracks loans and owner money as real records, not loose ledger lines. Each loan knows its lender, its amount, what has been paid off, and what is still owed, with the bank's markup kept separate so it never hides the true debt. Each owner has their own money-in, money-out, and what is left in the business. Everything posts double-entry underneath, and a reconciliation report proves the records and the books agree.
Updated October 2026
Record a loan in plain words
From the Daybook, choose Took a Loan and answer three plain questions: who is lending the money (a bank, a person, or a committee), roughly how long until it is all paid back, and how the loan works. Under a year lands as short-term debt on your balance sheet; longer lands as long-term. Islamic financing is a first-class option: choose no interest, bank's profit share, and the Loans screen describes your payments that way.
- Every drawdown is its own loan record with the lender's name on it.
- Bank, person, or committee (BC): the three ways Pakistani businesses actually borrow.
- Conventional markup or Islamic profit share, named correctly throughout.
Every repayment knows which loan it belongs to
When you record a loan payment, E-Khata asks: which loan? The picker lists your actual loans, each with what is left on it, so a payment lands on the pickup's financing and not the shop renovation loan that happens to sit in the same account. Enter how much of the payment was markup, and it is booked as an expense, never as principal, so the amount you still owe is always the truth.
- A live Loan left figure shows as you type the amount.
- Paying more than what is left on the loan is caught before it posts.
- Markup is the bank's letter figure: skip it if unsure, fix it later.
Owner money, by name
When an owner puts money in or takes money out, E-Khata records it against that owner: partner or proprietor, with the share percentage the profit split uses. The Owners screen shows each person's money put in, money taken out, and what is left in the business, with a full dated history behind every figure. No more one lump called capital that nobody can explain at year end.
- Name the owner in the entry, or leave it blank for money not linked to a person.
- Create a new owner right from the picker, mid-entry.
- Buying an asset with the owner's own money records their contribution automatically.
Screens that read like the answer
The Loans screen lists every lender with the loan amount, paid off so far, money you still owe, and its status: still owing, paid off, or written off. The Owners screen mirrors it for people. Open any row for the payment history, each line drilling to its voucher: loan taken, payment made, markup charged, money put in, money taken out. A cancelled entry shows as cancelled, never silently missing.
- Loans and owners each get their own code series, so records are citable.
- Amended entries stay attributed to the same loan or owner.
- A subledger reconciliation report proves the records equal the books, account by account.
Guards that keep the khata honest
The subledger defends itself. A repayment larger than what is left is refused with both figures named. Two people paying the same loan at the same moment cannot both slip through. A loan with repayments recorded cannot have its original drawdown quietly rewritten. And an asset financed by a loan cannot be deleted once payments have gone through, because that would leave the loan's khata not adding up.
- Nothing is deleted: cancelled entries are flagged and can be restored.
- Balances are recomputed from the actual entries after every change, never adjusted in place.
- Naming a person who does not exist is refused; naming nobody stays perfectly legal.
Split the profit between partners
Each owner carries a share, and Split the Profit divides a period's profit between them by those shares. The dialog starts the day after the last split and ends today, shows each partner's part before anything posts, and refuses a split that overlaps one already made or ends in the future, so the same profit is never divided twice. A Shares total figure on the Owners screen stays amber until the shares add up to 100%, and a share that would take the total past 100% is refused as you type it.
- Add Owner on the Owners screen: name, partner or proprietor, and share, with Save and add another for the whole partnership in one sitting.
- A profit, or a loss, is divided on the shares agreed for the period.
- A split can be undone from the owner's history, and one whose profit has changed since is flagged.
- Profit splits show in the Daybook as entries of their own, kept out of Money In and Money Out.
Set money aside before the split, the way a partnership deed does
Partnerships rarely divide the whole profit. They reward partners for money left in the business, pay them for work done and keep some back as a reserve, then divide what is left. The split's Set aside before splitting panel records all three: an amount per partner for money left in and for work done, and one amount kept back in the business. E-Khata can work out the reward for money left in at a rate you type, on what each partner had in, and what posts is always the figure you see. The Profit Appropriation Account report then shows, period by period, what was set aside and what every owner ended up with.
- For money left in, for work done, and kept back in the business, each one optional.
- Work out money left in at the rate you choose, pro-rated by days, and type over it if your deed works it out differently.
- Only what is left after the set-asides is divided by share.
- Profit Appropriation Account sits under Financial Statements, beside the profit and loss.
Each partner's own capital account, if you want one
A business with one owner can keep all owner money in one shared account. A partnership can give each owner an account of their own, so the balance sheet names the partners, or keep each partner's agreed capital fixed and run everything else, money taken out and profit shares, through a running account in their name. A second setting decides where a share of profit goes: into the partner's own account, or onto what the business owes them, for firms that pay profit out.
- How each owner's stake is kept: one shared account, one account per owner, or a fixed stake plus a running account.
- Where each owner's share of profit goes: into their own account, or owed to them by the business.
- Both lock once they are in use, so one set of books never mixes two methods.
- Renaming an owner renames their accounts with them.
Move money between owners, and close an owner who leaves
When one partner takes over part of another's stake, Move Between Owners shifts the money from one to the other, capped at what the giver has. Each owner's record lines up what they put in, the profit they earned, what they took out and anything moved between owners, adding up line by line to what is left in the business. When a partner leaves, Close owner takes them out of future splits and asks again if money is still in; Reopen brings them back.
- Move Between Owners from the toolbar or from an owner, posted once even on a double click.
- Put in, profit earned, taken out and moved, adding up to what is left.
- Closed owners drop out of profit splits and out of the money pickers.
- Moves between owners show in the Daybook beside the profit splits.
How it works
- Record the borrowing or the contributionTook a Loan, Owner Put Money In, or Owner Took Money Out: three cards in the Daybook, each asking only what it needs.
- Pay against the right recordRepayments pick the loan by name; markup is entered separately so principal stays true.
- Read the answer any timeThe Loans and Owners screens always show what is owed and what is left in the business, with drill-down history behind every number.
Who it is for
Frequently asked questions
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